How to forward specific users mail to specific folder at Gmail

Login to your Gmail account

In the main page you will see the Account Settings as highlighted below

Click Settings

Click Filter then press Creat a new filter

Click the link to get the Filter option as below

If you want to organize the filtered email by labelling them, choose the option “Apply the Label” and click the drop down as seen below

If you want to create a New Label click the “New Label” and you will get the pop up as below

• Enter the Label Name and Click OK. You can edit the label names later, if you want to rename the label
• Once you create a new label you will see a confirmation as below

Gmail Label Confirmation

Another Procedure :

Login to your Gmail account
In the main page you will see the filter option as highlighted below

Gmail Filter

• Click the link to get the Filter option as below

Gmail Filter View

• So this is the page where you can enter the filter criteria.
• If you want to Filter incoming emails based on from address, enter the address of the person who is going to send you the email. You can enter his name or the email address, I suggest you to use the email address rather than name, because there are several similar names which will confuse you later
• If you want to set a filter based on to whom it was sent, you can enter that. Note: You may think, I only have 1 email address and all the emails are sent to that address so how am I going to enter my email Id to filter. I have one more post in this website which talks about multiple email address in your same ID something like blogpostdemo+test@gmail.com instead of blogpostdemo@gmail.com. These types of address are used to create filters to organize the inbox
• If you know the subject of the message, you can enter a word or few words of the subject to filter the emails
• If you want to filter all the emails with a word anywhere in subject or sender or receiver or body of the content, enter it in “Has the word” field
• If you are looking for an email without a word enter the word in “Doesn’t have”
• If you want to filter the attachments separately, check the “Has attachment” option

Gmail Filter From address

Gmail Filter To address

• So enter the search or filter criteria and click “Next step”
• Below image explains the overview of the other options, click the image to enlarge

Gmail Filter Options

• Here you have many options to select
• Once you click the “Next Step” you will get the above seen screen and Gmail also searches and bring the result at the bottom of the filter option

Gmail Option Selection

• If you want the Filtered emails to skip the inbox and “archive it” choose the option “Skip the Inbox” remember, you will not find this in your inbox at all. If you choose this option , I advice you to set a Label so you can go back there and see if there is any important message.
• If you want the filtered Emails to be automatically marked as read, choose the option “Mark as Read”
• If you want the filtered Emails to be automatically starred, choose the option “Star it”
• If you want to organize the filtered email by labelling them, choose the option “Apply the Label” and click the drop down as seen below

Gmail New Label

• If you want to create a New Label click the “New Label” and you will get the pop up as below

Gmail New label

• Enter the Label Name and Click OK. You can edit the label names later, if you want to rename the label
• Once you create a new label you will see a confirmation as below

Gmail Label Confirmation

• If you want any emails to be forwarded to a different email address, you can enter the email address in the “Forward it to” field. This is very useful if you are using more than 1 email ID and if you want to access the emails from different ID. There is also option of setting Gmail Mail fetching. I have posted that in this website, read it if you want to organize all your emails in 1 Inbox. Remember, You cannot forward an old email that is already in your inbox using the filter option. This option is applicable only to new emails
• Once you finish choosing these options for your filter, Click create Filter and set the filter of your preference.
• You will also have an option for assigning the filter to the existing emails in your inbox by click the “Also apply this setting to XX conversation below”
• Is you go to your inbox, you will see the difference based on the filter criteria you have choosen

I suggest you to read more about Gmail Tips and Tricks that I have posted here to increase productivity
If you have any question or suggestions, please post a comment

How To Import Emails From Other Email Services Into Your Gmail Account

If you find it boring and time wasting opening your different email accounts (Yahoo, AOL, Gmail, etc.), you can manage all of them in one place. In this guide, we will show you how to move all your emails from other email services like Yahoo/Hotmail, etc. to your Gmail account.Get Start

1. Sign in to your Gmail account and head to Mail Settings.

2. Open the Accounts and import tab and click Import mail and contacts.

3. In the pop-up window, submit the email you want to import your contacts from, then click Continue.

 

4)You will be presented with the following screen where you input your Live/Hotmail address and click the Next step button:

5)You are then taken to the following screen:

 

Type in your Live/Hotmail Username (email) and password and click Add Account.

Notice that the POP Server and Port are  already filled in for you. You can also choose form the additional Tick Box options, these are fairly self explanatory.

If your Username and password are correct you will have added the account and Gmail will begin to fetch the emails from your Live/Hotmail account.

Automatically Forward Emails to only one Email addresses

1. Log in to your Gmail account and go to “Settings”. Click the “Forwarding and Pop/IMAP tab.

2. Select the radio button that says “Forward a copy of incoming mail to”. Enter the email address where you want to forward the incoming emails.
3. Hit “Save changes” and you are done.
Now all the emails sent to this email address will be automatically forwarded to the email address you specified above. Read this guide if you want to

Automatically Forward All Emails to Multiple Email addresses :

Gmail and Google apps do not support forwarding emails to multiple email addresses. However forwarding to multiple email addresses can be achieved by using a Gmail filter as described below:
1. Login to Gmail, click “Settings” and go to the “Filters” tab.
2. Click “Create a new Filter” and you will be shown something like the following:

3. Enter the current email address in the To: field.
4. Click “Next Step” and enter the email address where you wish to auto forward all the messages.

5. Hit the “Create Filter” button and you are done. Now all the emails received in this email address will be automatically forwarded to the second email address.
Similarly, you can add multiple filters to forward emails to multiple email accounts.

Configure Outlook 2007 For Gmail

Everybody loves Gmail, but some people use a desktop client, especially in corporate environments where Outlook is king. Adding your Gmail account to Outlook 2007 couldn’t be easier.

Add Your Gmail Account to Outlook 2007:

First we need to make sure your gmail account is set up to enable POP (Post Office Protocol). In Gmail just go to mail settings and choose the Forwarding and POP tab. Click on one of the options to enable POP.

Update: Note the drop-down that says what to do when mail is accessed with POP3. Please do NOT change this to “Delete”.
Now open up Outlook 2007 and go to Tools \ Account Settings…

Under Account Settings choose the E-mail tab and click on New…

Enter in all of your gmail account information **make sure there is no check next to Manually configure server…** You do not have to go through these extra steps. Just click on Next.

After Outlook has successfully configured the e-mail server settings you can go ahead and click Finish.

Go back to your inbox and hit send/receive and you are done!

If this doesn’t work
If you are having problems with the automatic setup, you’ll need to choose the “Manually Configure Server” option, and then fill in your details as follows:

Here are the important settings:

• Email Address: Your full gmail address
• Incoming Mail Server: pop.gmail.com
• Outgoing Mail Server: smtp.gmail.com (Note: If you have problems with sending email you may have to check with your internet provider, as they often require you to send email through their system.
• User Name: Your full gmail email address

Now you’ll need to click on the More Settings… button, and check the box on the Outgoing Server tab for “My outgoing server requires authentication”

Now switch to the Advanced tab, and check the box that says “This server requires an encrypted connection”, then change the fields to match these values:

• Incoming Server: 995
• Check the box for “This server requires an encrypted connection”
• Outgoing Server (SMTP): 587
• Change the type of encrypted connection to Auto, or use TLS if you have problems.

Close the dialogs and go through the rest of the wizard and everything should be working.

Change Outlook Startup Folder

Outlook 2007 and earlier versions display the Outlook Today page when you first start up, but for most people it’s a fairly useless page since you just want to get to your email anyway.

You can disable Outlook Today easily, or you can use the advanced options to choose a particular folder to start in. You can start by just clicking on the Customize Outlook Today button.

Then just uncheck the “When starting, go directly to Outlook Today” checkbox, which should set the Inbox as the default startup folder.


If it doesn’t, or if you want to make outlook display a different folder on startup, open Outlook Options, click on the Other tab, and then click on Advanced Options.


In this dialog, you can click the Browse button and choose a different folder if you want. You can even choose Search Folders in Outlook 2007, which can be very useful…

For instance, you could choose the Followup Today search folder to only see items that you’ve flagged to follow up with on the current day. Quite useful!